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Privacy Policy

AI-powered IP advisory and prosecution, enhanced by human expertise — at your fingertips.

Effective Date: March 30, 2025
Last Updated: March 30, 2025

AÏP Genius (“we,” “our,” “us”) is committed to protecting your privacy and ensuring the security of your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your personal data when you use our platform or services.

By accessing or using our platform, you acknowledge that you read, understood, and agreed to the terms of this Privacy Policy. If you do not agree, please refrain from accessing or using our platform

1. Information We Collect

We collect information to provide and improve our services, ensure compliance, and support your experience. This includes:

  1. Personal Information
    • Account Details: Name, email address, phone number, company name, and billing details.
    • Intellectual Property (IP) Rights Management Data: Information related to trademarks, patents, or other IP filings.
  2. Usage Information
    Login timestamps, pages accessed, and actions performed on the platform.
  3. Device and Technical Information
    IP address, browser type, operating system, and other diagnostic data.
  4. Payment Information
    Credit/debit card details or other payment methods for subscription fees. Payment information is securely processed by third-party payment processors.

2. How We Use Your Information

We use the information we collect for the following purposes:

  1. To Provide Services: Facilitate IP filings, generate automated alerts, and enable platform functionalities.
  2. To Improve Our Platform: Analyze usage trends, troubleshoot issues, and enhance user experience.
  3. To Communicate with You: Send important updates, and service notifications. Promotional material will only be shared with you with your prior consent.
  4. To Ensure Compliance: Verify identities, comply with legal obligations, and enforce our Terms and Conditions.
  5. To Process Payments: Securely handle billing and transaction-related activities.

3. Legal Basis for Processing (For EU Users)

For users in the European Union, we process your personal data based on the following legal grounds:

  1. Contractual Necessity – To provide services under our User Agreement.
  2. Legal Obligation – To comply with regulatory requirements (e.g., tax and IP laws).
  3. Legitimate Interest – To improve our platform, prevent fraud, and ensure security
  4. Consent – For marketing communications and optional features (where applicable).

4. Sharing Your Information

We do not sell or share your personal information for commercial purposes without your consent. However, we may share your information with:

  1. Third-Party Service Providers: For hosting, payment processing, and analytics.
  2. Legal Authorities: To comply with applicable laws, regulations, or legal processes.
  3. Business Transfers: In case of a merger, acquisition, or sale of assets, user data may be transferred to the successor entity. Users will be notified in such cases.

5. Data Retention

We retain your data only as long as necessary to fulfill the purposes outlined in this Privacy Policy, comply with legal obligations, and resolve disputes. Retention periods vary depending on the data type:

  1. Account Information: Retained as long as you have an active account. Upon closure, data is retained for up to Five (5) years, unless deletion is requested and permitted under applicable law.
  2. IP Rights Filing Data: Retained as long as you have an active account and for a minimum of two (2) years thereafter to ensure accessibility if needed and to comply with applicable IP regulations. Extended retention may apply based on jurisdiction-specific legal requirements.
  3. Financial and Billing Data: Retained for tax and legal compliance for a minimum of Seven (7) years or as required by applicable tax law.
  4. Marketing Preferences: Retained until you withdraw consent or object to processing for marketing purposes.

6. Data Deletion

You may request deletion of your personal data at any time. We will comply with your request unless we are required to retain certain data for legitimate legal or regulatory reasons.

7. Data Security

We implement encryption and industry-standard safeguards to protect your information; however, no system can guarantee absolute security. We continuously monitor and update our security measures to mitigate risks.

8. Data Breach Notification

In the event of a data breach that poses a risk to your personal information, we will take immediate steps to investigate, mitigate the impact, and notify affected users as required under applicable data protection laws.

9. International Data Transfers

Your personal data may be transferred and stored in jurisdictions where we operate, including the UAE and Bahrain. We ensure such transfers comply with applicable data protection laws. For users in the EU/EEA, data transfers are conducted under Standard Contractual Clauses (SCCs) or other legally approved mechanisms. For transfers outside the EU/EEA, we implement additional safeguards, including compliance with Bahrain’s Personal Data Protection Law (PDPL) and the UAE Federal Data Protection Law (No. 45 of 2021).

10. Your Rights

Depending on your location, you may have specific rights under applicable privacy laws. AÏP Genius complies with all relevant regional regulations, including but not limited to those in the European Union (GDPR) and California (CCPA), just to name a few, ensuring that users' rights are respected in accordance with applicable laws.:

  1. GDPR (For EU/EEA Residents):
    • Right to access, correct, or delete your data.
    • Right to object to data processing or request data portability.
    • Right to withdraw consent at any time.
  2. CCPA (For California Residents):
    • Right to know what personal information we collect and how we use it.
    • Right to request deletion of your personal data.
    • Right to opt out of the sale of personal information.

11. Cookies and Tracking Technologies

We use cookies to enhance your browsing experience and analyze platform performance. By using our platform, you consent to our use of cookies. You may manage cookie preferences through your browser settings.

12. Changes to This Privacy Policy

We may change or update this Privacy Policy from time to time to reflect changes in our practices, legal requirements, or other operational reasons. Any updates will be posted on this page, and where appropriate, we will notify you via email or platform notifications. If the changes materially affect your rights or the way we process personal data, we will seek your consent where required by applicable date protection laws. We encourage you to review this Privacy Policy periodically.

13. Contact Us

If you have any questions or concerns about this Privacy Policy or wish to practice Your Rights under applicable data protection laws, you can contact by Email at: support@aipgenius.com